Home Support Us Bench Donation Policy

Polly Ann Trail Bench Donation Policy


The Polly Ann Trail Management Council (PATMC) welcomes the donation of benches to be placed along the trail. Such donations are subject to the following revised policy adopted in October 2014.

In response to requests to provide the public an opportunity to honor family and friends, to meet the needs for certain capital improvements/enhancements to the trail experience, and to enable donations to be made in a manner consistent with the planning of the Polly Ann Trail Management Council (PATMC), the following bench donation policy is adopted:

1. The Polly Ann Trail Management Council has predetermined the design of private donation benches. The PATMC utilizes the “Arlington” model bench produced by American Recycled Plastics, Inc., purchased through them or an approved vendor, but reserves the right to amend the bench make and model based on availability or other factors.

  • All benches purchased or donated must be made of 100% recycled plastic.
  • Benches must be “Cedar with Black supports” in color and 6’ to 8’ feet in length.
  • Arm rests are optional.

2.  Dedication plaques must not exceed 2.5” x 5”, with a maximum of 5 lines of text, with a maximum of 18 characters per line. Plaque must be black with white lettering. Text is subject to the approval of the Polly Ann Trail Management Council or their designee. Plaque price is included in the cost of the bench.

3. The PATMC desires a maximum density of no more than one bench every half mile where appropriate. However, the density may be affected by factors such as official access points, areas of unique natural features, and road crossings. Prior to the beginning of each new calendar year, the Trail Manager shall provide a list and map of appropriate locations for priority bench placement. The annual placement map shall be part of the bench policy.

  • Trail Manager will identify existing benches, wooden or otherwise, which would be desirable to replace with a new recycled plastic bench as their condition warrants.
  • The Trail Manager will identify new, open locations for benches, and communicate with the local municipality regarding placement, prior to providing the annual placement map.
  • Benches shall be ADA compliant where appropriate.

4. Benches shall be maintained in cooperation with the local municipality for a minimum of 10 years in or near their original location. It is the policy and/or desire of the PATMC to keep donated benches in their location, but reserves the right to relocate if necessary. We will attempt to notify the donating family in the event that the bench will be relocated, replaced, or removed.

5. Payment is due to the Commission prior to bench order. Bench will be ordered by the PATMC or its’ agent through an approved PATMC vendor.

6. When bench is purchased and installed, it becomes the property of the PATMC and is for the use and enjoyment of the general public. The PATMC cannot guarantee beyond reasonable means against the loss, theft or other mechanism of damage that the bench will be replaced by the PATMC should such an event occur.

7. The donor has no obligation or right to maintain or tamper with the bench or the surrounding area. Plantings surrounding the bench will be allowed from an approved list of appropriate Michigan native plant species only. (Attachment A below)

8. The PATMC reserves the right to deny any bench donation, any bench location, or any bench design which does not comply with Article 1 of this Policy. 

9. The price of the bench donation includes:

  • Bench
  • Plaque
  • Assembly and Installation
  • Assembly and Installation fee is $100 per bench, and is subject to change on an annual basis. Donor is responsible for confirming total cost with Trail Manager.

10. Any member community of the Management Council that assembles and installs a donated bench shall be reimbursed the approved fee by the Polly Ann Trail Management Council, to offset their labor and installation costs.

11. The PATMC cannot guarantee that any bench will be installed by a specific date as we are dependent upon our suppliers and the availability of trail maintenance staff. Additionally, benches cannot be installed in the winter when the ground is frozen.

12. After installation, donors will be recognized with a Certificate of Appreciation at a Polly Ann Trail Management Council meeting. Donor will also receive a thank you letter that serves as a receipt for tax purposes.

13. A list of donated benches/families and their locations is to be kept and available to the public in the PATMC office.

Attachment A
Michigan Department of Natural Species Native Species List

• Arrowhead (Sagittaria latifolia)
• Autumn Wild Onion (Allium stellatum)
• Beach Pea (Lathyrus japonicus)
• Black-Eyed Susan (Rudbeckia hirta)
• Blue Vervain (Verbena hastata)
• Boneset or Thoroughwort (Eupatorium perfoliatum)
• Cardinal-Flower (Lobelia cardinalis)
• Closed or Bottled Gentian (Gentiana andrewsii)
• Clustered Broom-rape (Orobanche fasciculata)
• Cup Plant (Silphium perfoliatum)
• Cylindrical Blazing Star (Liatris cylindracea)
• Daisy Fleabane (Erigeron strigosus)
• Dense Blazing Star (Liatris spicata)
• Dotted or Horse Mint (Monarda punctata)
• Dragon's Mouth, Wild Pink (Arethusa bulbosa)
• Dwarf Lake Iris (Iris lacustris)
• Eastern Prairie Fringed-Orchid (Plantanthera leucophaea)
• Evening Primrose (Oenothera biennis)
• False Boneset (Kuhnia eupatorioides)
• Golden Alexanders (Zizia aurea)
• Great Blue Lobelia (Lobelia siphilitica)
• Hairy Puccoon (Lithospermum caroliniense)
• Harebell (Campanula rotundifolia)
• Hoary Vervain (Verbena stricta)
• Houghton's Goldenrod (Solidago houghtonii)
• Ironweed (Vernonia missurica)
• Joe-Pye Weed or Spotted Joe-Pye Weed (Eupatorium maculatum)
• Lake Huron Tansy (Tanacetum huronense)
• Milkweed (Asclepias syriaca)
• Pale Agoseris (Agoseris glaucua)
• Pale Coneflower (Echinacea pallida)
• Pitcher Plant (Sarracenia purpurea)
• Pitcher's Thistle (Cirsium pitcheri)
• Prairie Coreopsis (Coreopsis palmata)
• Prairie Smoke (Geum triflorum)
• Prickly Pear Cactus (Opuntia humifusa)
• Purple Coneflower (Echinacea purpurea)
• Purple Prairie Clover (Dalea purpurea)
• Rosinweed (Silphium integrifolium)
• Rough Blazing Star (Liatris aspera)
• Rough Cinquefoil (Potentilla norvegica)
• Round-leaved Ragwort (Senecio obovatus)
• Sand Coreopsis or Tickseed (Coreopsis lanceolata)
• Sea-rocket (Cakile edentula)
• Sky Blue Aster (Aster oolentangiensis)
• Smartweed, Knotweed (Polygonum species)
• Smooth Aster (Aster laevis)
• Spiderwort (Tradescantia ohiensis)
• Stiff Goldenrod (Solidago rigada)
• Tall Coneflower (Rudbeckia laciniata)
• Tall Coreopsis (Coreopsis tripteris)
• Water Milfoil (Myriophyllum species)
• Western Sunflower (Helianthis occidentalis)
• Wild Columbine (Aquilegia canadensis)
• Wildflower Viewing
• Wormwood (Artemisia campestris)

Grasses, Sedges & Rushes
• Beach Grass, Marram Grass (Ammophila breviligulata)
• Big Bluestem (Andropogon gerardii)
• Cotton Grass (Eriophorum virginicum)
• Junegrass (Koeleria macrantha)
• Little Bluestem (Schizachyrium scoparium)
• Side Oats or Grama Grass (Bouteloua curtipendula)
• Switchgrass (Panicum virgatum)

• Black Spruce (Picea mariana)
• Jack Pine (Pinus banksiana)
• Northern Pin Oak (Hill's Oak) (Quercus ellipsoidalis)

• Alleghany Plum (Prunus alleghaniensis)
• Bearberry, Kinnikinick (Arctostaphylos uva-ursi)
• Blueberry (Vaccinium sp.)
• Creeping Juniper (Juniperus horizontalis)
• Lead Plant or Prairie Shoestring (Amorpha canescens)
• Sand Cherry (Prunus pumila)
• Willows (Salix sp.)

Non-Flowering Plants
• Liverwort (Conocephalum conicum)